Revised Bylaws (Working Draft) | Salem Macintosh Users Group

Article I – NAME

The name of this organization shall be the Salem Macintosh Users Group, hereafter called SMUG.

Article II – OBJECTIVE

The objective of SMUG is the advancement of knowledge and use of Apple operating systems, applications and devices.

Article III – MEMBERSHIP

Section 1. Interest in the objective of SMUG is the only prerequisite for membership. Membership is determined by completion of the registration form, and payment of SMUG annual dues.

Section 2. A member’s membership date shall be the first day of the month following the month in which the member initially joined SMUG. Payment of dues shall be due annually on the date of the October meetings. Dues for members joining after October are prorated on a monthly basis.

Section 3. No member shall have the right to vote, to hold office, to serve on committees, or to represent SMUG officially, whose dues are unpaid.

Article IV – OFFICERS

Section 1. The officers shall be the President, Vice President, Secretary, Treasurer, Webmaster, and three Members at Large.

Section 2. The officers shall be elected from the membership at the January meeting. The terms shall begin at the close of the January meeting and continue until their successors are elected and qualified. All officers shall serve for one year.

Section 3. A vacancy in the office of President shall be filled by the Vice President. Other vacancies shall be filled, for the unexpired term, by the Board of Directors.

Section 4. The President shall preside at meetings of SMUG and the Board of Directors.

Section 5. The Vice President shall preside at meetings in the President’s absence.

Section 6. The Secretary shall maintain records of the membership.

Section 7. The Treasurer shall keep financial records for the organization.

Section 8. The Webmaster shall update and maintain the club’s on-line presence, including websites, domain registrations and site hosting arrangements.

Article V – BOARD OF DIRECTORS

Section 1. The officers shall constitute the Board of Directors. Five members of the Board of Directors shall constitute a quorum.

Section 2. The Board of Directors shall govern and administer SMUG, and shall maintain a record of current policy for matters such as: frequency and location of meetings, newsletter publication and promotional distribution, advertising rates, dues structure and rates, etc.

Article VI – MEETINGS

Section 1. General meetings shall be held on such dates and at such places as the Board of Directors designates. A majority of the members in good standing may call a general meeting and designate date and place.

Section 2. Notice of each general meeting shall be provided to each member in good standing.

Section 3. The Secretary and the Treasurer shall each give a report at each general meeting.

Section 4. General meetings are open to all SMUG members and to the public.

Article VII – COMMITTEES

Section 1. The President shall appoint a nominating committee in November.

Section 2. The President shall appoint other committees deemed necessary with the approval of the Board of Directors.

Article VIII – FINANCES

Section 1. There shall be no initiation fee. The Board of Directors shall publish on the website from time to time a structure of dues and rates for approval by the membership at the following general meeting. If the proposal fails, the previous dues structure shall remain unchanged. Members in good standing have full privileges.

Section 2. The Treasurer shall be responsible for the collection and maintenance of dues, receipts from fund-raising events, and other sources of income. He or she shall receive and deliver all monies in a bank account (the Treasury) established and approved by the Board of Directors. He or she shall deliver to the Board monthly reports on the status of the Treasury. Payment of obligations shall be made only by check, and checks will be signed by the Treasurer. and another officer. The Treasurer shall be responsible to maintain the financial records of SMUG. These records shall be audited by the Board of Directors annually.

Article IX – PARLIAMENTARY AUTHORITY

Robert’s Rules of Order Newly Revised shall govern the deliberations of SMUG, except where otherwise specifically stated in the bylaws.

Article X – AMENDMENTS

These bylaws may be amended only by the following procedures:

Proposed amendments shall be voted upon by members in good standing at the meeting following publication on the club website.
To pass, an amendment must receive a majority of the votes of the members voting.
An amendment may be initiated by any member in good standing by presenting the proposed amendment to the Board of Directors who shall cause it to be published on the club website.

Article XI – PROPRIETARY SOFTWARE POLICY

SMUG discourages the unlawful duplication of commercial software and encourages payment for shareware which members keep and use. Persons who do not adhere to these guidelines bear sole responsibility for their actions.