John Walker opened the meeting at 6:19 pm.

Board Members Present: Ty Davison, Donna Pikl, Donita Zwolak, Warren King, & John
Walker. – Warren King has Richard Milewski’s proxy.

Board Members Absent: Richard Milewski., Ron Dixon, Henry Neugass

Ty Davison moved that the minutes of the last meeting be approved with one
correction. Warren King seconded the motion. The motion was approved unanimously.

Treasurer’s Report; $851.84 and Donna is still looking for checks. We owe $190.00
for room rent.

Now that we know what we owe, Warren moved that the pay the bill. Ty seconded
the motion. The motion was approved unanimously.

The Board discussed the topic, “How can we attract new people to the meetings?”

• Are our subjects or topics too far above the level of the membership?
  
• Can we put up notices in Center 50+?

The meeting was adjourned at 6:45 pm for the Q & A session.

Meeting in Person attendance: 6
Meeting Zoom Attendance: 0

Respectfully submitted by:
John Walker, substitute secretary.

The meeting was called to order by John Walker at 6:09 pm.

Board Members present:

John Walker, Warren King, Ty Davison, Richard Milewski, Henry
Negass, Donita Zwolak, and Donna Pikl.

Ron Dixon was absent.

Minutes review:

Ty Davison moved to accept the minutes as emailed. Donna Pikl seconded the motion. The
motion was passed unanimously.

Treasurer’s Report:

Current total balance is $821.84.

Old Business:

• Called Alvin from Center 50+ and received no response our contract and our outstanding
  balance with the Center.
• Richard made some website changes and has posted a copy of the bylaws on the website.

Standing Items:

Attendance at the April meeting was 8 in-person and 0 on Zoom.

Program

• May – Henry’s Mac Short-Takes (brief descriptions of methods and techniques
  for Apple Mac users) presented by Henry Neugass.
• June – Security, July – Apple One Bundle
• August – Summer Break – No meeting.

Tabled Items:

• Spark Studio – Nothing new to report.
• Mentoring Program – Tabled indefinitely.
• Dues collection via website – John and Donna will work at implementing Zelle as an alternative.

New Business:

The Board members began a collaborative effort of reviewing and updating the bylaws.
Suggestions were made and preliminary changes were made to the working copy.

Action Items:

1. Facilities contract – John
2. Clarify number of remaining pre-paid facility fees – John
3. Website changes. – Richard
4. Bylaws update – Ty & Richard

Adjournment:

John Adjourned the Board Meeting at 6:59 pm.

By: John Walker, President

The meeting was called to order by John Walker at 6:07 pm.

Board members present: 

John Walker, Warren King, Donna Pikl (via Zoom), Richard Milewski, Ron
Dixon, Henry Neugass, Ty Davison, Donita Zwolak (via Zoom). A quorum was present.

Minutes review:

A motion to accept the minutes of the February 14, 2023 meeting was made, seconded and carried.

Treasurer’s report:

Current total balance is $ 791.84. Ron asked Donna to provide a list of paid members. Donna will e-mail it
to him.

Old Business:

Action items:

John reported that the facilities contract was delayed by other activities being performed by Center 50+
personnel (Alvin). Alvin indicated that he would be working on our contract shortly.
Richard reported on the SMUG website. He again reminded Board members that he needs a short bio of
each of the officers for the web site. Richard has posted a copy of the bylaws on the web site and noted
that they were in need of major revision. He has also posted a working copy on the web site for use in the
revision effort. A discussion was held about the best way to update the bylaws. Ty volunteered to lead the
effort.

Standing items:

Attendance at the February meeting was 5 in-person and 3 on Zoom.
Program – The March presentation will be Apple HomeKit with a short update on ChatGPT, if time allows.
The April presentation will be on the Ventura operating system for Macs and Henry’s postponed
presentation on Mac Short-Takes will take place in May. June’s presentation will be on Security and
Privacy. July’s will be Apple One.

Tabled items:

• Spark Studio – Nothing new to report.
• Mentoring Program – tabled indefinitely
• Dues collection via website – John and Donna will work at implementing Zelle as an alternative.

New Business:

The Board members began a collaborative effort of reviewing and updating the bylaws. Suggestions were
made and preliminary changes were made to the working copy.
Ron informed the group that he would miss the next two meetings. John will secure a substitute secretary.

Action items:

• Facilities contract – John
• Clarify number of remaining pre-paid facility fees – John
  
• Web site changes – Richard
  
• Bylaws update – Ty and Richard
  

Adjournment:

John adjourned the Board Meeting @ 6:50 pm.

By: Ron Dixon, Secretary

The meeting was called to order by John Walker at 6:25 pm.

Board members present: John Walker, Warren King, Donna Pikl (via Zoom), Donita Zwolak (via Zoom), Richard Milewski, Ron Dixon. A quorum was present.

Minutes review:

A motion to accept the minutes of the January 10, 2023 meeting was made, seconded and carried.

Treasurer’s report:

The beginning balance was $731.84. Dues were collected from 2 member totaling $ 60.00. There were no expenditures. Current total balance is $ 791.84. Donna noted that Umpqua Bank is in the final process of purchasing our current bank, Columbia.

Old Business:

Action items:

• John reported that the facilities contract was being prepared by Center 50+.
  
• Richard reported on the SMUG website. Richard reminded Board members that he needs a short bio of each of the officers for the web site. He will be posting the organizational by-laws shortly.
  

Standing items:

• Attendance at the November meeting was 6 in-person and 6 on Zoom.
  
• Program – The March presentation will be Apple HomeKit and the April presentation will be on the Ventura operating system for Macs. Ideas for May included Henry’s postponed presentation on Mac Short-Takes.
  

Tabled items:

• Spark Studio – Nothing new to report.
  
• Mentoring Program – tabled indefinitely.
  
• Dues collection via website – to be discussed at a future date
  

New Business:

• None.
  

Action items:

1. Facilities contract – John
2. Clarify number of remaining pre-paid facility fees – John
3. Web site changes – Richard
   

Adjournment:

John adjourned the Board Meeting @ 6:48 pm.

By: Ron Dixon, Secretary

Board Election:

Minutes review:

Treasurer’s report:

Old Business:

Action items:

Standing items:

Attendance at the November meeting was 9 in-person and 1 on Zoom.

Program

The meeting was called to order by John Walker at 6:13 pm.

Board members present: John Walker, Donna Pikl, Richard Milewski, Ron Dixon, Ty Davison, Donita
Zwolak, Henry Neugass. A quorum was present.

Minutes review:

A motion to accept the minutes of the October 11, 2022 meeting was made, seconded and carried.

Treasurer’s report:

The beginning balance was 371.84. Dues were collected from 11 members totaling $330.00. There were no expenditures. Current total balance is $701.84. A motion to accept the treasure’s report was made, seconded and carried.
A discussion about non-payment of dues was held but no action resolution was reached.
Ron asked if a budget for the coming year had to be mailed to the membership in advance. The answer was no.
A discussion was held about the number of pre-paid facility fees remaining. John will clarify with Center50+ staff.
A contract for the facility for the coming year is ready to be signed. John will follow up.

Old Business:

Standing items:

Attendance at the October meeting was 13 in-person and 3 on Zoom.
Ron asked whether it was his responsibility to take general meeting attendance and the answer was yes.

Program

The December meeting will be mostly social and informal but may include a series of topic tables. Ty will be bringing used equipment to be sold or bartered. Everyone else is invited to bring any used equipment they no longer want or need also. Also, everyone was encouraged to bring treats to share.

The Apple HomeKit presentation scheduled for January has been postponed until February.

The January meeting topic will be: Favorite apps for Mac, iPhone, iPad. (Group discussion type event)

Tabled items:

Spark Studio – Nothing new to report.
Mentoring Program – tabled indefinitely.

Board election:

The recommended slate of officers for next year are:

• President – John Walker
• Vice-president – Warren King
  
• Treasurer – Donna Pikl
  
• Secretary – Ron Dixon
  
• Webmaster – Richard Milewski
  
• Member-at-large – Ty Davidson
• Member-at-large – Donita Zwolak
• Member-at-large – Henry Neugass

New Business:

Dues collection – Richard asked whether we should develop a way to electronically collect dues on the
SMUG web site and asked for suggestions. He will continue to investigate solutions but at a low priority.
Web site suggestions – Ron suggested that a copy of the by-laws be added to the web site and Richard
agreed to do so. Ron also suggested that the names and position of the Board members be added to the
web site also. Richard will do after the December election of officers.

Action items:

1. Facilities contract – John
2. Clarify number of remaining pre-paid facility fees – John
3. Web site changes – Richard

Adjournment:

John adjourned the Board Meeting @ 7:00 pm.

By: Ron Dixon, Interim Secretary

Board members present: John Walker, Donna Pikl, Richard Milewski, Ron Dixon, Ty Davison, Donita
Zwolak, Henry Neugass. A quorum was present.

Minutes Review:

Ron noted that the reporting of the number of members present at the meeting was incorrect. A motion to
accept the minutes of the September 13, 2022 meeting as amended was made, seconded and carried.

Treasurer’s report:

There is $374.84 in the account.

Old Business:

Action Items:

Richard reported that he had visited the Spark Studio facility three times and while it looks promising, it is
still too early in its development for us to consider it as a viable alternative to Center 50+.Other:

The number of attendees at the September Zoom meeting was 9.

The November general meeting presentation on Shortcuts was cancelled. Instead, there will be a
presentation on iOS 16. Future presentations are: December – Extended Q&A + Members Show & Tell:
New and Interesting Software & Websites + perhaps a series of topic tables, January – Apple HomeKit.

The number of attendees at the September Zoom general meeting was 9.

The subject of a mentoring program will remain tabled until after the October meeting.

New Business:

The election of Board members will be held at the December meeting. The positions are: President, Vice-
president, Secretary, Treasurer, Program Director, Webmaster, and three At-large positions. Ron will send
out an e-mail to the members asking for volunteers.

Action items:

1. E-mail asking for volunteers for Board positions (Ron)

Adjournment:

John adjourned the Board Meeting @ 6:44 pm.

By: Ron Dixon, Interim Secretary

The meeting was called to order by John Walker at 6:05 pm.

Board members present: John Walker, Donna Pikl (late), Richard Milewski, Ron Dixon, Ty Davison,
Donita Zwolak, Henry Neugass. A quorum was present.

Minutes review:

A motion to accept the minutes of the July 12, 2022 meeting as e-mailed was made, seconded and
carried.

Treasurer’s report:

No report.

Old Business:

After a discussion about the status of Covid and the financial needs of the organization, a motion to
resume in-person meetings beginning with the October 11th meeting was made, seconded and carried.
It was agreed that the collection of dues will commence at that meeting. The dues system will be modified
so that they will be due each October instead of on the anniversary of the member’s joining. Dues will
remain at $30 per year. Those joining during the year will be charged at the rate $2.50 per month until the
following October. Additionally, those members choosing to attend the meetings via Zoom will be charged
the same amount.

The number of attendees at the May Zoom general meeting was 9.
Tonight’s presentation will be on Syncing and will be presented by Kelly Robison of MacAtoZ and Richard
Milewski. Future presentations were reviewed and the October presentation was changed to New Apple
Products. . The HomeKit presentation was moved to January. In summary the presentations are:
September: Sync, October: New Apple Products, November: Shortcuts, December: Extended Q&A +
Members Show & Tell: New and Interesting Software & Websites, and January: Apple HomeKit.
The subject of a mentoring program will remain tabled until after the October meeting.

New Business:

Based upon her response to the in-person questionnaire, Evelyn Gatlin will be removed from the
membership list.
There was a discussion about the new electronics maker space on SE 22nd Ave and whether it may be a
candidate for future meetings of SMUG. It appears to be premature to consider but we will keep an eye
on it’s development.
John reminded the group that we must begin the process of identifying individuals to serve on the Board.
The process is:

• October – appoint a nominating committee;
• November – present proposed slate of officers to the membership;
• December – vote by general membership.

Action items:

1. Investigate Spark Studio facilities – Richard

Adjournment:

John closed the Board Meeting @ 6:45 pm.

Ron Dixon
Interim Secretary

The meeting was called to order by John Walker at 6:05 pm.
Board members present: John Walker, Donna Pikl, Richard Milewski, Ron Dixon, Ty Davison, Donita
Zwolak, Henry Neugass. A quorum was present.

Minutes Review

A motion to accept the minutes of the June 14, 2022 meeting as e-mailed was made, seconded and
carried.

Treasurer’s Report

There were no expenditures and the account balance remains at $371.84.

Old Business

Action Items

Ron reported on the results of the member survey of views of returning to in-person meetings. There were
12 members ready to return to in-person meetings immediately, 4 who would not return primarily because
they preferred Zoom, 2 who who wanted to wait because of Covid reasons, and 1 who did not want to
belong to the group at all.

Other

After a discussion about the status of Covid, the Board decided to wait to make a decision on in-person
meetings. The general plan is to review the subject again at the September meeting with a hope to begin
in-person meetings in October.
The number of attendees at the May Zoom general meeting was 10.
Future presentations were reviewed and confirmed.

They are:

September: Sync
October: Apple HomeKit
November: Shortcuts
December: Extended Q&A + Members Show & Tell: New and Interesting Software & Websites

Ron suggested that Apple’s new system to replace passwords would be an interesting topic. It was
agreed to consider it for a spring time meeting

The subject of a mentoring program will remain tabled until after a decision on in-person meetings is
made.

New Business

Ron mentioned that he would likely miss the September meeting. Donna volunteered to take minutes. Ty
mentioned that he would likely miss the December meeting.

Richard asked about the Board’s feelings about having the Zoom link on the main page of the SMUG web
site. It is currently on a secondary page where visitors request permission to join. The Board agreed with
his suggestion to move the link.

There was a general discussion of the financial ramifications of moving to in-person meetings. It was
agreed to discuss in more detail at the September meeting.

Action items

None

Adjournment

John closed the Board Meeting @ 6:45 pm.

 

Ron Dixon
Interim Secretary

SMUG
BOARD MEETING MINUTES
June 14, 2022

The meeting was called to order by John Walker at 6:05 pm.

Board members present: John Walker, Donna Pikl, Richard Milewski, Ron Dixon, Ty Davison, Donita Zwolak. A quorum was present.

Minutes review:

A motion to accept the minutes of the May 11, 2022 meeting as e-mailed was made, seconded and carried.

Treasurer’s report:

There were no expenditures and the account balance remains at $371.84.
Old Business:

Action items:

John shared a copy of the Center 50+ answer to his question about air handling. A copy is included as an addendum to these minutes. There was discussion about the reply and everyone agreed that they were not knowledgeable enough about air handling to analyze the Center’s answer.

This lead to a discussion on when to begin inperson meetings again. Ron introduced a message from Warren King asking that inperson meetings be begun ASAP. However, after much discussion, the Board decided to continue with Zoom-only meetings at this time. The situation will continue to be monitored and evaluated at each future Board meeting.

As part of the inperson meeting discussion, Ty indicated that a more limited live audience would make him more comfortable in attending. Ron agreed to poll the membership to see how many will attend in person when inperson meetings begin again.

Other:

The number of attendees at the May Zoom general meeting was 11.

A discussion on possible presentation topics for the October meeting was held. It was felt that Apple Homekit would be a good subject. Further discussion will be held next month.

The subject of a mentoring program will remain tabled until after a decision on inperson meetings is made.

New Business:

None

Action items:

Ron to poll full membership about in person attendance.

Adjournment:

John closed the Board Meeting @ 6:50 pm.

Ron Dixon
Interim Secretary